Free tools & guides
Free tools and guides for subcontractors
Practical templates and plain-English guides for the paperwork that gets you paid: pay applications, change orders, retainage and proposals.
Free tools
Calculator + printable
Free pay application template
Enter your schedule of values and get percent complete, retainage and current payment due. Print, save as PDF or download a CSV.
OpenCalculator + printable
Free change order form
Labor, material, equipment, subs and markup, with schedule impact and signature lines.
OpenPrintable
Free lien waiver template
Conditional or unconditional, progress or final, in plain English.
OpenCalculator + CSV
Free schedule of values template
Split your contract by percent or dollars and check that it adds up.
OpenPrintable
Free daily report template
Weather, crew and hours, work performed, deliveries, delays and inspections.
OpenCopy or print
Free late payment letter
A friendly reminder, a past-due notice and a final notice for an unpaid pay app.
OpenGuides
How to fill out a pay application
Every column and line explained, with a worked example.
OpenRetainage explained
How it's calculated, reduced and released, and how to collect it faster.
OpenChange orders for subcontractors
Notice, pricing, directives, T&M tickets and getting paid.
OpenLien waivers explained
The four waiver types, which one to send when, and what to watch for.
OpenNeed submittals prepared?
Our sister company SubmittalShop prepares construction submittals and MEP shop drawings for subcontractors in every CSI division.
Spend less time on paperwork and more time building.
Try Sub-Office free for 30 days. No credit card required, cancel anytime. Then $25 per user per month.