Construction management for subcontractors
The back office for subs who'd rather be building.
Send proposals, track change orders, and bill with AIA-style pay applications and invoices, from the office or the job site. One simple platform on web, iOS and Android.
No credit card required. Cancel anytime. Then $25 per user per month (2-user minimum).
- Set up in minutes
- No setup fees
- Web, iOS & Android
Made for every trade
- Electrical
- Plumbing
- HVAC
- Drywall
- Concrete
- Painting
- Flooring
- Roofing
- Framing
- Glazing
From bid to paid
One connected workflow instead of five spreadsheets.
Every document in Sub-Office builds on the one before it. Numbers carry forward from proposal to final invoice, so your paperwork stays consistent and your cash flow stays predictable.
- 01
Proposal
Build a clean, branded proposal from line items and send it in minutes.
- 02
Project
Won the bid? Convert the proposal into a project with one click. No re-typing.
- 03
Change orders
Price, send and track approvals so extra work never goes unbilled.
- 04
Pay apps & invoices
Build AIA-style pay applications and invoices with the math done for you.
- 05
Reports
See contract value, billed to date and what is left to collect on every job.
Features
Everything a subcontractor needs. Nothing you don't.
Enterprise construction platforms are built for general contractors and owners. Sub-Office is built around how specialty trades actually bid, build and bill.
Win and run the work
Proposals & estimates
Create professional proposals with reusable templates, line items and cost estimates.
Proposal to project
Turn a signed proposal into a fully structured project without re-entering anything.
Change order management
Document, price and track approvals so your contract value is always accurate.
Daily logs
Record crews, hours and site conditions from your phone for a complete project record.
Bill and get paid
Progress billing
Build AIA-style pay applications and continuation sheets with progress, previous billings and approved change orders carried in automatically.
Invoices
Send clean, consistent invoices tied directly to the project and its change orders.
Expense tracking
Categorize job costs as they happen and see how each project is really performing.
Monthly reports
Financial and progress reports ready for owners, GCs and your own team.
Keep the team in sync
Contacts
All your GCs, clients and vendors in one place, linked to the jobs they belong to.
Timesheets & payroll
Track employee time by project and simplify payroll at the end of the week.
Client communication
Keep clients informed with shared documents and a clear record of what was sent.
Job financials
Contract value, billed to date and balance to finish on every job, at a glance.
Product tour
See how easy it is.
Walk through creating a proposal, pricing a change order and building an AIA-style pay application, step by step.
Create a Proposal in Minutes
Enter Client Information
Add Line Items
Preview & Send
Project Proposal
CLIENT
Acme Construction, Inc.
123 Builder Avenue
Chicago, IL 60601
PROJECT
Commercial Office Renovation
456 Business Plaza
Chicago, IL 60602
Scope of Work
Interior demolition of existing space including removal of partitions, ceiling, and flooring.
Metal stud framing for new office layout according to approved plans.
Installation and finishing of drywall on all new partitions, including taping, mudding, and sanding.
$26,250.00
Web, iOS and Android
Your office, in your truck.
Run proposals and billing from your desk, then pick up your phone on site. Everything stays in sync, so the office always knows what's happening in the field.
Web app
Works in any modern browser at app.sub-office.com.
iOS & Android apps
SubOffice Employee is live on the App Store and Google Play.
- Daily logs from the job site
- Site photos straight to the project
- Crew hours and timesheets
- Approvals and project updates
Search for "SubOffice Employee" in your app store.
Start your free trialWhy Sub-Office
The right-sized tool for the trades.
Spreadsheets break as you grow. Enterprise suites cost a fortune and take weeks to roll out. Sub-Office sits right in the middle.
| Capability | Sub-Office | Enterprise suites | Spreadsheets |
|---|---|---|---|
| Built around subcontractor workflows | |||
| Proposal flows straight into the project | |||
| AIA-style pay applications | |||
| Change orders update the contract automatically | |||
| Set up in minutes, not weeks | |||
| Web, iOS and Android apps | |||
| Free 30-day trial, no credit card required | |||
| Transparent per-user pricing | |||
| Priced for small and mid-size trades |
How it works
Up and running before your next bid is due.
No consultants and no weeks of onboarding. If you can use a spreadsheet, you can use Sub-Office.
Start your 30-day free trial- 1
Start your free trial
Create your account at app.sub-office.com. You get 30 days with every feature unlocked, no credit card required.
- 2
Set up your company
Add your logo, default terms and team, then bring in the contacts and jobs you already track in spreadsheets.
- 3
Send your first proposal
Build it from line items, send it, and convert it into a project the moment it is signed.
- 4
Bill with confidence
Track change orders and create AIA-style pay applications and invoices straight from the job.
Pricing
One plan. Every feature. $25 per user.
Try everything free for 30 days, no credit card required. After that it's simple per-user pricing with no setup fees and no expensive add-ons.
30-day free trial
$25per user / month
Minimum 2 users ($50/month). Add more users anytime for $25 each per month.
After your free trial$50/month
No credit card required. Cancel anytime.
Every user gets
- Proposals, projects and change orders
- AIA-style pay applications and invoices
- Expenses, daily logs and timesheets
- Web, iOS and Android apps
- Contacts and client communication
- Monthly financial reports
FAQ
Questions before you start?
The short answers. For everything else, see the full FAQ or reach out.
Read the full FAQHow does the free trial work?
Create your account at app.sub-office.com and use every feature free for 30 days. No credit card is required and you can cancel anytime. Invite your team, send real proposals and bill real jobs.
How much does Sub-Office cost after the trial?
$25 per user per month, with a minimum of 2 users ($50/month). Add more users anytime for $25 each per month. No setup fees.
Is there a mobile app?
Yes. Sub-Office runs on the web, and the SubOffice Employee app is available on the App Store and Google Play, so your crew can log daily reports, hours and photos from the job site.
Can Sub-Office handle progress billing and pay applications?
Yes. Sub-Office builds AIA-style pay applications and continuation sheets, carrying forward previous billings and approved change orders automatically.
Does it work for my trade?
Sub-Office is built for specialty subcontractors of every kind, including electrical, plumbing, HVAC, drywall, concrete, painting, flooring and roofing.
Talk to us
Want a walkthrough first?
Book a live demo, ask about pricing, or get help moving off spreadsheets. A real person from our team will get back to you.
- Phone
- (773) 617-2296
Rather just try it?
Start your 30-day free trial and send your first proposal today. No credit card required.
Start your free trialSpend less time on paperwork and more time building.
Try Sub-Office free for 30 days. No credit card required, cancel anytime. Then $25 per user per month.